Split Stone Purchases: From Approval to Orders

Allocating stone is not the same as starting orders

A natural stone project does not always call for a single supplier. You might source interior flooring from one business and exterior paving from another because their offers suit different parts of the specification. Splitting a request by line can support that decision. But deciding who should supply each item is not the same as having every supplier accept its allocated scope.

On MarbleMap, you collect selected lines in the Award basket and choose Finalize split. The allocation then goes to the suppliers for approval. Only after every supplier has approved its own share does Start orders create the orders. A completed basket therefore represents your proposed allocation, not evidence that every supplier has accepted it or that the resulting orders have been confirmed.

MarbleMap , operated by Fusapp OÜ, is a commission-free, sealed-bid B2B request-to-offer marketplace for natural stone. Buyers can start free, with paid Pro and Business plans available; suppliers use subscriptions. Its allocation and approval stages help structure a purchasing decision, but buyers and suppliers still need to confirm the specific stone, documents, quantities, shipment arrangements, and payment conditions.

Make the request clear enough to split

A useful split starts with a clear product list. Describe each line so a supplier can understand what it covers without relying on assumptions about the rest of the project. Include the stone type, application, dimensions, thickness, finish, and quantity. Where appearance matters, explain the expected visual characteristics rather than treating a commercial stone name as a complete specification.

Also describe relationships between lines. Lobby flooring and stair cladding may be separate items but still need a coordinated appearance. If different suppliers could receive those lines, make the shared expectations clear. That does not mean the platform verifies compatibility: the buyer and suppliers must establish whether the proposed materials and supporting documents meet the project's requirements.

Consider delivery as part of the allocation, not an administrative detail to address later. Separate suppliers may mean separate shipments, unloading arrangements, and storage needs. Before comparing offers, identify which responsibilities each supplier is expected to cover. A request that makes these boundaries explicit gives you a better basis for reviewing the commercial scope of each proposed share.

Compare the scope behind each offer

MarbleMap uses sealed bids. Suppliers cannot see one another's offers, offer amounts, identities, or the number of offers submitted. The buyer can see the offers received for its request. This means your comparison should focus on what each offer actually includes, rather than assuming the suppliers have coordinated their terms or priced against one another's proposals.

In the Offers tab, you can compare offers side by side, build a shortlist, and use Request revision when something needs adjusting. Before splitting, check quantities, extra charges, delivery terms, payment conditions, and validity dates. Do not assume that terms offered for the whole request will necessarily apply when the supplier receives only selected lines.

For example, a packing or shipping charge may have been prepared around the original scope. Clarify how that charge relates to the share you intend to allocate. The objective is not merely to compare line prices, but to understand the complete obligation attached to each selection. Resolve unclear assumptions before treating the allocation as ready for supplier review.

Supplier profiles, portfolios, and supplier-provided certificates are signals to examine, not independent proof of a specific order's origin, quality, capacity, or delivery. Likewise, a lower price is not an assessment of supplier reliability. Keep your commercial comparison separate from the checks needed to establish whether the proposed stone and documents are appropriate for the project.

Check every approval after Finalize split

Once your Award basket reflects the intended allocation, Finalize split sends the shares to the relevant suppliers. Each supplier reviews its own portion and can choose Approve or Decline. This stage matters because a buyer's selection and a supplier's acceptance are different decisions. The supplier needs to accept the scope actually assigned, not simply have submitted an earlier offer.

Review the approval status of every allocated share. Approval from some suppliers does not complete the split, and an unanswered share should not be treated as accepted. If a supplier declines or has not yet approved, identify what remains unresolved before communicating the purchase as settled to your project team.

Keep internal updates precise. “Allocation prepared,” “awaiting supplier approvals,” and “all shares approved” describe different milestones. Using those distinctions helps procurement, finance, and site teams avoid planning around orders that do not yet exist. Do not present an expected delivery arrangement as confirmed simply because the corresponding line appears in your basket.

Follow confirmation after the orders are created

After every supplier approves its own share, Start orders creates the orders. You can then follow their confirmation status from the same request page. A supplier can confirm an order or propose a change, and you decide whether to accept or reject that proposal. Allocation approval and subsequent order confirmation remain separate checkpoints.

Assess proposed changes in the context of the whole project. A shipping adjustment for one line may affect how other materials are received or stored. Payment does not pass through MarbleMap, and the platform does not provide escrow. Agree payment arrangements, shipment documents, and commercial responsibilities directly with the relevant supplier; order creation does not mean payment has occurred.

When preparing your next natural stone request on MarbleMap , define clear lines, compare complete offer scopes, and check every allocated share before starting orders. Then follow the resulting confirmations. That sequence keeps your purchasing decision grounded in what each party has actually accepted, rather than what the award basket alone appears to show.